Governance Online Meetings are available in many different formats, but the most important to an effective governance meeting is that the participants are able to communicate with each other in the same way as when they were in person. This includes sharing screens, using voice and video calling and allowing for instant answers to questions. This is also a way to ensure that any person could be asked to leave the meeting at any time if their participation is disruptive or unacceptable, and they should receive an immediate email with an exact record of the action taken.

The the presiding officer, also known as the chair of the meeting, must keep the process on course. Ideal governance meetings should have strict agendas and time limits for each item. This will ensure that statutory governance meeting standards are adhered to and, if the governance meeting is being scrutinized by an outside party, it’s likely they’ll look for evidence of these standards.

Ideally, meetings for governance are held weekly but this isn’t always possible for all teams. If you are just starting out with Roles, it’s recommended to schedule your first few meetings closely together. As your team grows more comfortable working in Roles, you can reduce the frequency of your meetings.

It is also beneficial to conduct short check-in calls between the meetings of governance. This helps keep the team connected, and also give people a chance to discuss their concerns or ask questions. It’s also a fantastic opportunity to strengthen relationships between the top leadership team.

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